Populate email/phone from an unmatched kiosk search query

When the account lookup finds no match, carry the typed query into whichever
of Email/Phone it resembles (email-shaped or phone-shaped) instead of
discarding it, so the operator doesn't have to retype it. Leaves both blank
if it matches neither shape, and resets Name/notification preference for a
fresh entry.

CHANGELOG.md

@@ -7,6 +7,42 @@ and this project follows [Semantic Versioning](https://semver.org/).
 
 ## [Unreleased]
 
+### Fixed
+
+- Self-service kiosk: closed events no longer appear in the event picker — only open events are selectable.
+- Self-service kiosk: added a "Look up existing account" search field (by email or phone, triggered only by Enter or the Search button — never as-you-type) that autofills a returning visitor's name, contact details, and notification preference from their exact matching account, instead of requiring staff to re-enter details already on file.
+
+## [1.3.0] - 2026-07-27
+
+### Added
+
+- At The Door: new "Check-In" tab (before "Tickets" in the tab order) for quickly redeeming a registration's Main Tickets by quantity (e.g. checking in 2 of 3 people on a booking) without scanning each QR code individually. Like the Payment tab, it only ever shows the currently opened registration — reached via the "Open" button, not a general search.
+- Checking in a Main Ticket (via the new Check-In tab or the existing QR camera scanner) now automatically sends the ticket holder a confirmation email and WhatsApp message (respecting their notification preference) stating how many were checked in and how many remain.
+
+### Changed
+
+- At The Door: the "Open" button on a registration now jumps to the Payment tab only when a balance is still outstanding; fully paid registrations jump straight to the new Check-In tab instead.
+- At The Door: recording a payment that fully settles a registration's balance now jumps straight to the Check-In tab instead of generating and print-previewing a paper ticket — tickets are already emailed/WhatsApped to the attendee automatically once the registration is paid, so a physical print is no longer forced on this path.
+
+## [1.2.0] - 2026-07-27
+
+### Added
+
+- Supervisor dashboard: `/dashboard/supervisor/manual` now has a "Record Payment" tab (alongside "Register"), for capturing a payment without leaving the page. It pre-fills with the user and registration from the most recently created manual registration, but only switches tabs when a supervisor/admin clicks it themselves.
+
+### Changed
+
+- Self-service payments ("Pay with Yoco" after registering, and "Make payment" on the user dashboard) now go straight to a Yoco checkout for the full remaining outstanding balance, instead of first showing a page to choose a custom/partial amount. Generating a partial-amount payment link remains available only from the supervisor/admin Payments dashboard.
+
+### Removed
+
+- `/dashboard/user/pay` — the self-service partial-payment page — has been removed; it's no longer linked to from anywhere in the app.
+
+### Fixed
+
+- `/registration/success` read the auth token from the wrong `localStorage` key (`token` instead of `hope_events_token`), which silently broke loading the registration/attendee-form data on that page and made the "Pay with Yoco" button fail with "Not authorized, token failed". Now uses the shared auth context, like the rest of the app.
+- User dashboard: clicking "Make payment" briefly showed a "Sending tickets…" loading dialog (borrowed from the ticket-email flow) instead of a payment-specific message.
+
 ## [1.1.0] - 2026-07-24
 
 ### Added
@@ -38,7 +74,9 @@ and this project follows [Semantic Versioning](https://semver.org/).
 
 - Initial release of the Hope Family Church event management app (Next.js frontend + Express/Prisma backend).
 
-[Unreleased]: https://git.crosscode.co.za/joshua/hope-events/compare/v1.1.0...main
+[Unreleased]: https://git.crosscode.co.za/joshua/hope-events/compare/v1.3.0...main
+[1.3.0]: https://git.crosscode.co.za/joshua/hope-events/compare/v1.2.0...v1.3.0
+[1.2.0]: https://git.crosscode.co.za/joshua/hope-events/compare/v1.1.0...v1.2.0
 [1.1.0]: https://git.crosscode.co.za/joshua/hope-events/compare/v1.0.1...v1.1.0
 [1.0.1]: https://git.crosscode.co.za/joshua/hope-events/compare/v1.0.0...v1.0.1
 [1.0.0]: https://git.crosscode.co.za/joshua/hope-events/releases/tag/v1.0.0

backend/package.json

@@ -1,6 +1,6 @@
 {
   "name": "event-management-backend",
-  "version": "1.1.0",
+  "version": "1.3.0",
   "description": "Event Management System Backend",
   "main": "src/index.js",
   "scripts": {

backend/src/controllers/eventController.js

@@ -241,10 +241,12 @@ const getEventsAll = async (req, res) => {
   try {
     const includePast = req.query.includePast === 'true';
     const includeInactive = req.query.includeInactive === 'true';
+    const excludeClosed = req.query.excludeClosed === 'true';
 
     const where = {};
     if (!includeInactive) where.isActive = true;
     if (!includePast) where.endDate = { gte: new Date() };
+    if (excludeClosed) where.cashupStatus = { not: 'closed' };
 
     const canIncludeTiers = !!(prisma && prisma.earlyBirdTier && typeof prisma.earlyBirdTier.findMany === 'function');
     const canIncludeVariants = !!(prisma && prisma.optionVariant && typeof prisma.optionVariant.findMany === 'function');

backend/src/controllers/ticketController.js

@@ -321,6 +321,7 @@ const scanTicket = async (req, res) => {
         e.title              AS "eventTitle",
         eo.id                AS "eventOptionId",
         eo.name              AS "eventOptionName",
+        eo."isMainTicket"    AS "isMainTicket",
         COALESCE(
           json_agg(
             json_build_object(
@@ -352,7 +353,7 @@ const scanTicket = async (req, res) => {
       isUsed:   r.isUsed,
       eventId:  r.eventId,
       event:    { title: r.eventTitle },
-      registrationOption: { eventOption: { id: r.eventOptionId, name: r.eventOptionName } },
+      registrationOption: { eventOption: { id: r.eventOptionId, name: r.eventOptionName, isMainTicket: r.isMainTicket } },
       usages:   r.usages || []
     };
 
@@ -398,6 +399,14 @@ const scanTicket = async (req, res) => {
       })
     ]);
 
+    // Only Main Tickets trigger a check-in notification (add-on tickets scanned via
+    // the QR camera flow are unaffected)
+    if (ticket.registrationOption?.eventOption?.isMainTicket) {
+      require('../utils/notifications')
+        .sendCheckInEmails(ticket.id, qtyToRedeem, newTotalRedeemed, newRemaining)
+        .catch(e => console.error('Failed to send check-in notification:', e));
+    }
+
     res.json({
       message: `Ticket scanned successfully (${qtyToRedeem} of ${ticket.quantity || 1} redeemed${newRemaining > 0 ? `, ${newRemaining} remaining` : ''})`,
       ticketUsage,

backend/src/controllers/userController.js

@@ -482,13 +482,24 @@ const checkUserExists = async (req, res) => {
 
     const existingUser = await prisma.user.findFirst({
       where: { OR: searchClauses },
-      select: { email: true, phoneNumber: true },
+      select: { name: true, email: true, phoneNumber: true, notificationPreference: true },
     });
 
+    const hasEmail = !!existingUser?.email && !existingUser.email.endsWith('@guest.local');
+    const hasPhone = !!existingUser?.phoneNumber;
+
     res.json({
       exists: !!existingUser,
-      hasEmail: !!existingUser?.email && !existingUser.email.endsWith('@guest.local'),
-      hasPhone: !!existingUser?.phoneNumber,
+      hasEmail,
+      hasPhone,
+      // Safe-to-display fields only, for autofilling a lookup form — never the password.
+      // Guest placeholder emails are withheld the same way hasEmail already treats them.
+      user: existingUser ? {
+        name: existingUser.name,
+        email: hasEmail ? existingUser.email : null,
+        phoneNumber: hasPhone ? existingUser.phoneNumber : null,
+        notificationPreference: existingUser.notificationPreference,
+      } : null,
     });
   } catch (error) {
     res.status(res.statusCode === 200 ? 400 : res.statusCode).json({ message: safeErrorMessage(error) });

backend/src/utils/notifications.js

@@ -80,6 +80,17 @@ async function loadRegistrationFull(registrationId) {
   });
 }
 
+async function loadTicketFull(ticketId) {
+  return prisma.ticket.findUnique({
+    where: { id: ticketId },
+    include: {
+      user: { select: { id: true, name: true, email: true, phoneNumber: true, notificationPreference: true } },
+      event: true,
+      registrationOption: { include: { eventOption: true, variant: true } },
+    },
+  });
+}
+
 async function loadPaymentFull(paymentId) {
   return prisma.payment.findUnique({
     where: { id: paymentId },
@@ -488,6 +499,33 @@ function buildPaymentReceipt(payment) {
   return { subject, text, html: emailWrapper(body, { preheader }) };
 }
 
+// ─── Check-in confirmation (Main Tickets, door check-in) ───────────────────────
+
+function buildCheckInConfirmation(ticket, qtyRedeemed, totalRedeemed, remaining) {
+  const org = getOrg();
+  const eventTitle = ticket.event?.title || 'the event';
+  const optionName = ticket.registrationOption?.eventOption?.name || 'Main Ticket';
+  const fullyCheckedIn = remaining <= 0;
+  const subject = `Checked in – ${eventTitle}`;
+  const preheader = `${qtyRedeemed} checked in for ${eventTitle}.`;
+
+  const body = `
+    <p style="font-size:22px;font-weight:800;color:#0f172a;margin:0 0 8px 0;letter-spacing:-0.3px">You're checked in! ✅</p>
+    <p style="font-size:14px;color:#64748b;margin:0 0 32px 0">See you inside</p>
+
+    <p style="margin:0 0 4px 0;color:#374151;font-family:${ff}">Hi <strong>${ticket.user?.name || 'there'}</strong>,</p>
+    <p style="margin:0 0 28px 0;color:#374151;font-family:${ff}">
+      <strong>${qtyRedeemed}</strong> ${optionName}${qtyRedeemed === 1 ? '' : 's'} just checked in for <strong>${eventTitle}</strong>.
+    </p>
+
+    ${callout(`<strong style="font-size:15px">${totalRedeemed} of ${ticket.quantity || 1} checked in</strong>${
+      fullyCheckedIn ? '' : `<br/><span style="font-size:13px">${remaining} remaining on this ticket</span>`
+    }`, fullyCheckedIn ? 'success' : 'info')}`;
+
+  const text = `You're checked in!\n\nHi ${ticket.user?.name || 'there'},\n\n${qtyRedeemed} ${optionName}(s) just checked in for ${eventTitle}.\n\n${totalRedeemed} of ${ticket.quantity || 1} checked in${fullyCheckedIn ? '' : `, ${remaining} remaining`}.\n\n${org.name} — ${org.email}`;
+  return { subject, text, html: emailWrapper(body, { preheader }) };
+}
+
 // ─── Donation applied to a registration ────────────────────────────────────────
 //
 // Distinct from buildPaymentReceipt: this is sent to the REGISTRANT when staff apply
@@ -893,6 +931,32 @@ async function sendRefundEmail(refundPaymentId) {
   }
 }
 
+async function sendCheckInEmails(ticketId, qtyRedeemed, totalRedeemed, remaining) {
+  try {
+    const ticket = await loadTicketFull(ticketId);
+    if (!ticket) return;
+    const user = ticket.user;
+    const { shouldEmail, waText, waTextAny } = require('./notify');
+    const { buildWACheckIn } = require('./waMessages');
+
+    const sends = [];
+    const hasValidEmail = user?.email && !user.email.endsWith('@guest.local') && !user.email.endsWith('@deleted.invalid');
+    if (hasValidEmail && shouldEmail(user)) {
+      const msg = buildCheckInConfirmation(ticket, qtyRedeemed, totalRedeemed, remaining);
+      sends.push(sendMail({ to: user.email, subject: msg.subject, html: msg.html, text: msg.text }));
+    }
+    const waMsg = buildWACheckIn(ticket, qtyRedeemed, totalRedeemed, remaining);
+    if (hasValidEmail) {
+      sends.push(waText(user, waMsg));
+    } else {
+      sends.push(waTextAny(user, waMsg));
+    }
+    await Promise.all(sends);
+  } catch (e) {
+    console.error('Failed to send check-in emails:', e);
+  }
+}
+
 // Sent when staff apply a donation to someone's registration. Only the registrant is
 // notified (anonymously, per design) — the donor already received their donation-received
 // notification when the donation was originally made, so they are deliberately not emailed
@@ -981,4 +1045,6 @@ module.exports = {
   sendRefundEmail,
   sendSelfServiceRegistrationEmails,
   sendDonationAssignmentEmails,
+  sendCheckInEmails,
+  buildCheckInConfirmation,
 };

backend/src/utils/waMessages.js

@@ -107,6 +107,26 @@ function buildWAPayment(payment) {
   ].join('\n');
 }
 
+// ─── Check-in confirmation (Main Tickets, door check-in) ───────────────────────
+
+function buildWACheckIn(ticket, qtyRedeemed, totalRedeemed, remaining) {
+  const org        = getOrg();
+  const eventTitle = ticket.event?.title || 'the event';
+  const name       = ticket.user?.name || 'there';
+  const fullyCheckedIn = remaining <= 0;
+
+  return [
+    `✅ *Checked In*`,
+    '',
+    `Hi ${name},`,
+    '',
+    `*${qtyRedeemed}* checked in for *${eventTitle}*.`,
+    `*${totalRedeemed} of ${ticket.quantity || 1}* checked in${fullyCheckedIn ? '' : `, *${remaining}* remaining`}.`,
+    '',
+    `_${org.name}_ | ${org.url}`,
+  ].join('\n');
+}
+
 // ─── Login notification ───────────────────────────────────────────────────────
 
 function buildWALogin({ name, when, location, userAgent }) {
@@ -255,4 +275,5 @@ module.exports = {
   buildWAWelcome,
   buildWAAccountClosed,
   buildWATicketCaption,
+  buildWACheckIn,
 };

frontend/README.md

@@ -164,7 +164,6 @@ frontend/src/
 |-------|-------------|
 | `/dashboard/user` | My registrations + tickets overview |
 | `/dashboard/user/profile` | Edit profile, notification preferences |
-| `/dashboard/user/pay` | Pay outstanding balance |
 | `/dashboard/user/donate` | Make a donation |
 | `/dashboard/user/forms` | Complete registration forms |
 | `/dashboard/user/reset-password` | Change password (authenticated) |
@@ -255,7 +254,7 @@ A "Select Email/both" or "Select WhatsApp/both" quick-select button is available
 5. Backend reconciles payment, updates registration status, generates and emails tickets
 6. User sees `/payment/success` and tickets appear in their dashboard
 
-Outstanding balances can be paid at any time from `/dashboard/user/pay`.
+Outstanding balances can be paid at any time from the "Make payment" button on `/dashboard/user` — this always creates a checkout for the full remaining balance. Partial-amount payment links can only be generated by a supervisor/admin from `/dashboard/supervisor/payments`.
 
 ---
 

frontend/package.json

@@ -1,6 +1,6 @@
 {
   "name": "hope-events-frontend",
-  "version": "1.1.0",
+  "version": "1.3.0",
   "private": true,
   "scripts": {
     "dev": "next dev --turbopack",

frontend/src/app/dashboard/supervisor/at-the-door/page.tsx

@@ -7,7 +7,15 @@ import { apiFetch } from "@/lib/api";
 import { scoreUser } from "@/lib/fuzzyMatch";
 import { useDismissingState } from "@/hooks/useDismissingState";
 
-type Mode = "registration" | "payment" | "tickets" | "refund";
+type Mode = "registration" | "payment" | "checkin" | "tickets" | "refund";
+
+const MODE_LABELS: Record<Mode, string> = {
+    registration: "REGISTRATION",
+    payment: "PAYMENT",
+    checkin: "CHECK-IN",
+    tickets: "TICKETS",
+    refund: "REFUND",
+};
 
 // ─── Fuzzy search helpers ─────────────────────────────────────────────────────
 
@@ -159,8 +167,7 @@ export default function AtTheDoorPage() {
     const [error, setError] = useDismissingState<string | null>(null);
 
     const handleRegistrationCreated = (registration: any) => {
-        setActiveRegistration(registration);
-        setMode("payment"); // 🚀 Jump automatically
+        setActiveRegistration(registration); // 🚀 Jump automatically (see effect below)
     };
 
     const handleRegistrationSelected = (registration: any) => {
@@ -171,7 +178,9 @@ export default function AtTheDoorPage() {
         if (!activeRegistration) return;
 
         const id = setTimeout(() => {
-            setMode("payment");
+            // Fully paid → head straight to check-in; otherwise there's still a
+            // balance to collect, so go capture payment first.
+            setMode(activeRegistration.status === "paid" ? "checkin" : "payment");
         }, 0);
 
         return () => clearTimeout(id);
@@ -317,28 +326,12 @@ export default function AtTheDoorPage() {
 
         const reg = registration || activeRegistration;
 
-        try {
-            const res = await apiFetch<any>("/api/tickets/generate", {
-                method: "POST",
-                authToken: token,
-                body: {
-                    registrationId: reg.id
-                }
-            });
-
-            const tickets = res?.tickets || [];
-
-            if (tickets.length) {
-                printTickets(tickets);
-            }
-
-            setInfo("Payment recorded & tickets printed");
-            setActiveRegistration(null);
-            setMode("registration");
-
-        } catch (e: any) {
-            setError(e?.message || "Tickets failed to generate");
-        }
+        // Tickets are generated and emailed/WhatsApped automatically server-side
+        // once a registration reaches "paid" (see paymentController) — no need to
+        // fetch/print them here, just move straight to checking the attendee in.
+        setActiveRegistration(reg);
+        setInfo("Payment recorded — tickets sent. Ready to check in.");
+        setMode("checkin");
     };
 
     const handleDonation = (user?: any) => {
@@ -346,97 +339,6 @@ export default function AtTheDoorPage() {
         setShowDonationModal(true);
     };
 
-    const buildTicketHtmlCard = (t: any) => {
-        const eventTitle =
-            t.event?.title ||
-            t.registrationOption?.registration?.event?.title ||
-            "Event";
-
-        const ticketType = ticketLabel(t);
-        const qty = t.quantity || 1;
-        const holder =
-            t.user?.name ||
-            t.registrationOption?.registration?.user?.name ||
-            "";
-        const qrValue = t.qrCode || t.id;
-        const qrSrc = `https://api.qrserver.com/v1/create-qr-code/?size=200x200&data=${encodeURIComponent(qrValue)}`;
-
-        return `<div class="ticket">
-  <div class="top">
-    <div class="evt">${eventTitle}</div>
-    <div class="type">${ticketType}</div>
-    ${holder ? `<div class="holder">${holder}</div>` : ""}
-    <div class="qty">Qty: <strong>${qty}</strong></div>
-  </div>
-  <div class="qrwrap"><img src="${qrSrc}" alt="QR" /></div>
-  <div class="meta">${t.id}</div>
-</div>`;
-    };
-
-    const openPrintWindow = (cardsHtml: string) => {
-        const w = window.open("", "_blank");
-        if (!w) return;
-        w.document.write(`<!doctype html><html><head><style>
-  @page { size: A4; margin: 8mm; }
-  * { box-sizing: border-box; }
-  body { font-family: Arial, Helvetica, sans-serif; margin: 0; padding: 0; background: #fff; }
-  .page {
-    display: grid;
-    grid-template-columns: 1fr 1fr;
-    grid-template-rows: 1fr 1fr;
-    width: 194mm;
-    height: 281mm;
-    gap: 4mm;
-    page-break-after: always;
-    break-after: page;
-  }
-  .page:last-child { page-break-after: avoid; break-after: avoid; }
-  .ticket {
-    border: 1.5px solid #222;
-    border-radius: 3mm;
-    padding: 5mm;
-    display: flex;
-    flex-direction: column;
-    justify-content: space-between;
-    overflow: hidden;
-    min-height: 0;
-  }
-  .top { flex: 0 0 auto; }
-  .evt { font-weight: bold; font-size: 13pt; line-height: 1.2; }
-  .type { font-size: 11pt; margin-top: 2mm; color: #333; }
-  .holder { font-size: 10pt; margin-top: 1mm; color: #555; }
-  .qty { font-size: 10pt; margin-top: 1mm; }
-  .qrwrap { display: flex; justify-content: center; align-items: center; flex: 1 1 auto; padding: 3mm 0; }
-  .qrwrap img { width: 48mm; height: 48mm; display: block; }
-  .meta { font-size: 7pt; color: #777; text-align: center; flex: 0 0 auto; word-break: break-all; }
-</style></head><body>${cardsHtml}<script>
-(function(){
-  function go(){
-    var imgs=Array.prototype.slice.call(document.images);
-    if(!imgs.length){window.print();return;}
-    var n=imgs.length;
-    function done(){if(--n<=0)setTimeout(function(){window.print();},150);}
-    imgs.forEach(function(i){if(i.complete)done();else{i.addEventListener('load',done,{once:true});i.addEventListener('error',done,{once:true});}});
-  }
-  if(document.readyState==='complete')go();else window.addEventListener('load',go);
-})();
-</script></body></html>`);
-        w.document.close();
-    };
-
-    const printTickets = (tickets: any[]) => {
-        if (!tickets?.length) return;
-        // 4 per A4 page (2 columns × 2 rows)
-        const PAGE_SIZE = 4;
-        const pages: string[] = [];
-        for (let i = 0; i < tickets.length; i += PAGE_SIZE) {
-            const chunk = tickets.slice(i, i + PAGE_SIZE);
-            pages.push(`<div class="page">${chunk.map(buildTicketHtmlCard).join("")}</div>`);
-        }
-        openPrintWindow(pages.join(""));
-    };
-
-
     return (
         <div className="max-w-6xl mx-auto w-full p-4 sm:p-6">
 
@@ -482,7 +384,7 @@ export default function AtTheDoorPage() {
 
             {/* Mode Buttons */}
             <div className="flex gap-2 mb-4 flex-wrap">
-                {(["registration", "payment", "tickets", "refund"] as Mode[]).map(m => (
+                {(["registration", "payment", "checkin", "tickets", "refund"] as Mode[]).map(m => (
                     <button
                         key={m}
                         onClick={() => setMode(m)}
@@ -494,7 +396,7 @@ export default function AtTheDoorPage() {
                                 : "bg-white hover:bg-gray-50"
                         }`}
                     >
-                        {m.toUpperCase()}
+                        {MODE_LABELS[m]}
                     </button>
                 ))}
             </div>
@@ -522,6 +424,10 @@ export default function AtTheDoorPage() {
                 />
             )}
 
+            {mode === "checkin" && (
+                <DoorCheckInPanel token={token} eventId={eventId} registration={activeRegistration} setError={setError} setInfo={setInfo} />
+            )}
+
             {mode === "tickets" && (
                 <DoorTicketsPanel token={token} eventId={eventId} />
             )}
@@ -1081,6 +987,148 @@ function DoorTicketsPanel({ token, eventId }: any) {
     );
 }
 
+function DoorCheckInPanel({ token, eventId, registration, setError, setInfo }: any) {
+    const [ticketsForEvent, setTicketsForEvent] = useState<any[]>([]);
+    const [loading, setLoading] = useState(false);
+    const [qtyByTicket, setQtyByTicket] = useState<Record<string, number>>({});
+    const [submittingId, setSubmittingId] = useState<string | null>(null);
+
+    const load = async () => {
+        if (!token || !eventId) return;
+        try {
+            setLoading(true);
+            const res = await apiFetch<any>(`/api/tickets/event/${eventId}`, { authToken: token });
+            const tickets = res?.tickets || res?.data || (Array.isArray(res) ? res : []);
+            setTicketsForEvent(tickets.filter((t: any) => t.registrationOption?.eventOption?.isMainTicket));
+        } catch {
+            setTicketsForEvent([]);
+        } finally {
+            setLoading(false);
+        }
+    };
+
+    useEffect(() => { load(); }, [token, eventId]);
+
+    if (!registration) {
+        return (
+            <div className="border rounded-xl p-6 bg-white shadow-sm text-sm text-gray-500">
+                No registration selected
+            </div>
+        );
+    }
+
+    const myTickets = ticketsForEvent
+        .filter(t => t.registrationOption?.registration?.id === registration.id)
+        .map(t => {
+            const totalRedeemed = (t.usages || []).reduce((s: number, u: any) => s + (u.quantityRedeemed || 1), 0);
+            const remaining = (t.quantity || 1) - totalRedeemed;
+            return { ...t, totalRedeemed, remaining };
+        });
+
+    const qtyFor = (t: any) => qtyByTicket[t.id] ?? (t.remaining > 0 ? t.remaining : 1);
+    const setQtyFor = (t: any, n: number) =>
+        setQtyByTicket(q => ({ ...q, [t.id]: Math.max(1, Math.min(t.remaining || 1, n)) }));
+
+    const commit = async (ticket: any) => {
+        const qty = qtyFor(ticket);
+        try {
+            setSubmittingId(ticket.id);
+            const res = await apiFetch<any>(
+                `/api/tickets/scan/${encodeURIComponent(ticket.qrCode)}?eventId=${encodeURIComponent(eventId)}`,
+                { method: "POST", authToken: token, body: { qty } }
+            );
+            setInfo(`${res?.qtyRedeemed ?? qty} checked in for ${registration.user?.name || "guest"}${
+                res?.remaining > 0 ? ` — ${res.remaining} remaining` : " — fully checked in"
+            }. Confirmation sent.`);
+            await load();
+        } catch (e: any) {
+            setError(e?.message || "Check-in failed");
+        } finally {
+            setSubmittingId(null);
+        }
+    };
+
+    return (
+        <div className="border rounded-xl p-6 bg-white shadow-sm">
+
+            <div className="text-xl font-semibold mb-4">Check-In</div>
+
+            {/* ✅ User */}
+            <div className="mb-4">
+                <div className="text-lg font-semibold">
+                    {registration.user?.name || "Guest"}
+                </div>
+            </div>
+
+            {loading && (
+                <div className="text-sm text-gray-500">Loading…</div>
+            )}
+
+            {!loading && myTickets.length === 0 && (
+                <div className="text-sm text-gray-500">
+                    No Main Tickets on this registration
+                </div>
+            )}
+
+            <div className="space-y-4">
+                {myTickets.map(t => {
+                    const qty = qtyFor(t);
+                    return (
+                        <div key={t.id} className="border rounded-lg p-4">
+                            <div className="text-sm font-medium mb-3">{ticketLabel(t)}</div>
+
+                            <div className="grid grid-cols-3 gap-3 mb-4">
+                                <div className="border rounded-lg p-3 text-center">
+                                    <div className="text-xs text-gray-500">TOTAL</div>
+                                    <div className="text-lg font-semibold">{t.quantity || 1}</div>
+                                </div>
+
+                                <div className="border rounded-lg p-3 text-center">
+                                    <div className="text-xs text-gray-500">CHECKED IN</div>
+                                    <div className="text-lg font-semibold">{t.totalRedeemed}</div>
+                                </div>
+
+                                <div className="border rounded-lg p-3 text-center bg-emerald-50">
+                                    <div className="text-xs text-gray-500">REMAINING</div>
+                                    <div className="text-2xl font-bold text-emerald-600">{t.remaining}</div>
+                                </div>
+                            </div>
+
+                            {t.remaining > 0 ? (
+                                <div className="flex items-center gap-3">
+                                    <button
+                                        onClick={() => setQtyFor(t, qty - 1)}
+                                        className="w-9 h-9 border rounded flex items-center justify-center text-lg font-bold"
+                                    >
+                                        –
+                                    </button>
+                                    <div className="w-10 text-center text-lg font-semibold">{qty}</div>
+                                    <button
+                                        onClick={() => setQtyFor(t, qty + 1)}
+                                        className="w-9 h-9 border rounded flex items-center justify-center text-lg font-bold bg-emerald-50 border-emerald-300 text-emerald-700"
+                                    >
+                                        +
+                                    </button>
+
+                                    <button
+                                        onClick={() => commit(t)}
+                                        disabled={submittingId === t.id}
+                                        className="ml-auto px-4 py-2 text-sm rounded bg-indigo-600 text-white disabled:opacity-50"
+                                    >
+                                        {submittingId === t.id ? "Checking in…" : `Check In ${qty}`}
+                                    </button>
+                                </div>
+                            ) : (
+                                <div className="text-sm text-emerald-600 font-medium">Fully checked in ✓</div>
+                            )}
+                        </div>
+                    );
+                })}
+            </div>
+        </div>
+    );
+}
+
 function OptionsModal({ open, onClose, options, quantities, setQuantities, minQuantities = {}, onConfirm, confirming, isEdit, totalPaid = 0 }: any) {
     if (!open) return null;
 

frontend/src/app/dashboard/supervisor/manual/page.tsx

@@ -39,6 +39,18 @@ function fmtPrice(n: number) {
   return n === 0 ? "Free" : `R ${n.toFixed(2)}`;
 }
 
+// Effective unit price for an existing registration option (as returned by /api/registrations).
+// Prefers priceSnapshot (authoritative price captured at registration time) and only falls
+// back to a live early-bird calculation for legacy rows without a snapshot.
+function optionUnitPrice(opt: any): number {
+  if (opt.priceSnapshot !== null && opt.priceSnapshot !== undefined) {
+    return Number(opt.priceSnapshot);
+  }
+  const eo = opt.eventOption;
+  if (opt.variant) return effectiveVariantUnit(eo, opt.variant);
+  return effectiveOptionUnit(eo);
+}
+
 // ─── Component ───────────────────────────────────────────────────────────────
 
 export default function ManualRegistrationPage() {
@@ -76,6 +88,23 @@ export default function ManualRegistrationPage() {
   const [message, setMessage] = useDismissingState<string | null>(null);
   const [error, setError] = useDismissingState<string | null>(null);
 
+  // ── Tabs ──────────────────────────────────────────────────────────────────
+  const [tab, setTab] = useState<"register" | "payment">("register");
+
+  // ── Record Payment tab state ─────────────────────────────────────────────
+  const [allRegistrations, setAllRegistrations] = useState<any[]>([]);
+  const [payUserId, setPayUserId] = useState<string>("");
+  const [payUserQuery, setPayUserQuery] = useState("");
+  const [payDropdownOpen, setPayDropdownOpen] = useState(false);
+  const paySearchRef = useRef<HTMLDivElement>(null);
+  const [payRegistrationId, setPayRegistrationId] = useState<string>("");
+  const [payAmount, setPayAmount] = useState<string>("");
+  const [payMethod, setPayMethod] = useState<string>("cash");
+  const [payPaidAtLocal, setPayPaidAtLocal] = useState<string>("");
+  const [paySubmitting, setPaySubmitting] = useState(false);
+  const [payMessage, setPayMessage] = useDismissingState<string | null>(null);
+  const [payError, setPayError] = useDismissingState<string | null>(null);
+
   // Load all users for client-side fuzzy matching
   useEffect(() => {
     if (!token) return;
@@ -84,6 +113,97 @@ export default function ManualRegistrationPage() {
       .catch(() => {});
   }, [token]);
 
+  // Load all registrations for the Record Payment tab (embeds payments, so outstanding
+  // balances can be computed without a per-registration fetch loop).
+  useEffect(() => {
+    if (!token) return;
+    apiFetch<any[]>("/api/registrations", { authToken: token })
+      .then(regs => setAllRegistrations(Array.isArray(regs) ? regs : []))
+      .catch(() => {});
+  }, [token]);
+
+  const regOutstanding = useMemo(() => {
+    const map: Record<string, { totalDue: number; totalPaid: number; outstanding: number }> = {};
+    for (const r of allRegistrations) {
+      const totalDue = (r.registrationOptions || []).reduce((sum: number, opt: any) => sum + optionUnitPrice(opt) * (opt.quantity || 0), 0);
+      const totalPaid = (r.payments || []).reduce((s: number, p: any) => s + (p.amount || 0), 0);
+      map[r.id] = { totalDue, totalPaid, outstanding: Math.max(0, totalDue - totalPaid) };
+    }
+    return map;
+  }, [allRegistrations]);
+
+  const payMatchedUsers = useMemo(() => {
+    if (payUserQuery.trim().length < 2) return [];
+    return allUsers
+      .map(u => ({ u, score: scoreUser(u, payUserQuery) }))
+      .filter(x => x.score >= 0.45)
+      .sort((a, b) => b.score - a.score)
+      .slice(0, 6)
+      .map(x => x.u);
+  }, [payUserQuery, allUsers]);
+
+  const selectPayUser = (u: any) => {
+    setPayUserId(u.id);
+    setPayUserQuery(u.name || "");
+    setPayDropdownOpen(false);
+    setPayRegistrationId("");
+  };
+
+  // Close payment-tab user dropdown on outside click
+  useEffect(() => {
+    const handler = (e: MouseEvent) => {
+      if (paySearchRef.current && !paySearchRef.current.contains(e.target as Node)) {
+        setPayDropdownOpen(false);
+      }
+    };
+    document.addEventListener("mousedown", handler);
+    return () => document.removeEventListener("mousedown", handler);
+  }, []);
+
+  const regsForPayUser = useMemo(() => {
+    if (!payUserId) return [];
+    return allRegistrations
+      .filter((r: any) => String(r.userId || r.user?.id) === String(payUserId))
+      .filter((r: any) => (regOutstanding[r.id]?.outstanding ?? 0) > 0.000001)
+      .sort((a: any, b: any) => new Date(b.createdAt).getTime() - new Date(a.createdAt).getTime());
+  }, [allRegistrations, payUserId, regOutstanding]);
+
+  const createManualPayment = async () => {
+    if (!token) return;
+    setPayError(null);
+    setPayMessage(null);
+    const amt = parseFloat(payAmount || "0");
+    if (!amt || amt <= 0) { setPayError("Enter a valid amount"); return; }
+    if (!payRegistrationId) { setPayError("Please select a registration"); return; }
+    try {
+      setPaySubmitting(true);
+      await apiFetch<any>("/api/payments", {
+        method: "POST",
+        authToken: token,
+        body: {
+          amount: amt,
+          method: payMethod,
+          userId: payUserId || undefined,
+          registrationId: payRegistrationId,
+          isDonation: false,
+          paidAt: payPaidAtLocal ? new Date(payPaidAtLocal).toISOString() : undefined,
+        }
+      });
+      setPayMessage(`Payment recorded (R ${amt.toFixed(2)}).`);
+      setPayAmount("");
+      setPayPaidAtLocal("");
+      // Refresh registrations so the displayed outstanding balance updates
+      try {
+        const regs = await apiFetch<any[]>("/api/registrations", { authToken: token });
+        setAllRegistrations(Array.isArray(regs) ? regs : []);
+      } catch {}
+    } catch (e: any) {
+      setPayError(e?.message || "Failed to record payment");
+    } finally {
+      setPaySubmitting(false);
+    }
+  };
+
   // Fuzzy match results (top 6, score threshold 0.45)
   const matchedUsers = useMemo(() => {
     if (userQuery.trim().length < 2) return [];
@@ -193,6 +313,14 @@ export default function ManualRegistrationPage() {
       });
       setMessage("Manual registration created successfully.");
 
+      // Pre-load the Record Payment tab with this registration so it's ready to go the
+      // moment a supervisor clicks over — the tab itself is never switched to automatically.
+      setAllRegistrations(prev => [res, ...prev.filter((r: any) => r.id !== res.id)]);
+      setPayUserId(res.userId || res.user?.id || "");
+      setPayUserQuery(res.user?.name || guest.name || "");
+      setPayRegistrationId(res.id);
+      setPayDropdownOpen(false);
+
       // Reset guest/ticket fields so the next registration starts from a clean slate
       setGuest({ name: "", email: "", phoneNumber: "" });
       setRegisterAsGuest(false);
@@ -220,6 +348,19 @@ export default function ManualRegistrationPage() {
         </div>
       )}
 
+      <div className="mb-4 flex items-center gap-2">
+        <label className={`px-3 py-1.5 text-sm rounded border ${tab === 'register' ? 'bg-indigo-600 text-white border-indigo-600' : 'bg-white text-gray-800 border-gray-200'} cursor-pointer`}>
+          <input type="radio" name="tab" value="register" className="hidden" checked={tab==='register'} onChange={() => setTab('register')} />
+          Register
+        </label>
+        <label className={`px-3 py-1.5 text-sm rounded border ${tab === 'payment' ? 'bg-indigo-600 text-white border-indigo-600' : 'bg-white text-gray-800 border-gray-200'} cursor-pointer`}>
+          <input type="radio" name="tab" value="payment" className="hidden" checked={tab==='payment'} onChange={() => setTab('payment')} />
+          Record Payment
+        </label>
+      </div>
+
+      {tab === 'register' && (
+      <>
       {message && <div className="p-3 mb-3 border rounded bg-emerald-50 text-emerald-800 text-sm">{message}</div>}
       {error && <div className="p-3 mb-3 border rounded bg-red-50 text-red-700 text-sm">{error}</div>}
 
@@ -447,6 +588,92 @@ export default function ManualRegistrationPage() {
         <div className="text-sm">Total due: <span className="font-semibold">R {totalDue.toFixed(2)}</span></div>
         <button disabled={submitting} onClick={submit} className="px-4 py-2 text-sm rounded bg-indigo-600 text-white hover:bg-indigo-700 disabled:opacity-50 shadow-sm">{submitting ? 'Creating…' : 'Create registration'}</button>
       </div>
+      </>
+      )}
+
+      {tab === 'payment' && (
+      <div className="max-w-xl">
+        {payMessage && <div className="p-3 mb-3 border rounded bg-emerald-50 text-emerald-800 text-sm">{payMessage}</div>}
+        {payError && <div className="p-3 mb-3 border rounded bg-red-50 text-red-700 text-sm">{payError}</div>}
+
+        <div className="border rounded-xl p-4 bg-white shadow-sm">
+          <div className="text-lg font-semibold mb-3">Record a payment</div>
+          <div className="grid gap-3">
+            <div>
+              <label className="block text-xs text-gray-600 mb-1">Amount</label>
+              <input className="w-full border rounded px-3 py-2 text-sm" type="number" step="0.01" value={payAmount} onChange={e => setPayAmount(e.target.value)} />
+            </div>
+            <div>
+              <label className="block text-xs text-gray-600 mb-1">Method</label>
+              <select className="w-full border rounded px-3 py-2 text-sm" value={payMethod} onChange={e => setPayMethod(e.target.value)}>
+                <option value="cash">Cash</option>
+                <option value="card">Card</option>
+                <option value="eft">EFT</option>
+                <option value="voucher">Voucher</option>
+              </select>
+            </div>
+            <div ref={paySearchRef} className="relative">
+              <label className="block text-xs text-gray-600 mb-1">User</label>
+              <input
+                className="w-full border rounded px-3 py-2 text-sm focus:outline-none focus:ring-2 focus:ring-indigo-400"
+                placeholder="Search by name, email or phone…"
+                value={payUserQuery}
+                autoComplete="off"
+                onChange={e => { setPayUserQuery(e.target.value); setPayDropdownOpen(true); if (!e.target.value) { setPayUserId(""); setPayRegistrationId(""); } }}
+                onFocus={() => { if (payUserQuery.length >= 2) setPayDropdownOpen(true); }}
+              />
+              {payDropdownOpen && payUserQuery.trim().length >= 2 && (
+                <div className="absolute z-30 top-full left-0 right-0 mt-1 bg-white border border-gray-200 rounded-xl shadow-lg overflow-hidden">
+                  {payMatchedUsers.length > 0 ? (
+                    <>
+                      <div className="px-3 py-1.5 text-[11px] text-gray-400 bg-gray-50 border-b">
+                        {payMatchedUsers.length} match{payMatchedUsers.length !== 1 ? "es" : ""}
+                      </div>
+                      {payMatchedUsers.map(u => (
+                        <button
+                          key={u.id}
+                          type="button"
+                          className="w-full text-left px-3 py-2.5 hover:bg-indigo-50 border-b border-gray-100 last:border-b-0 transition-colors"
+                          onClick={() => selectPayUser(u)}
+                        >
+                          <div className="text-sm font-medium text-gray-900">{u.name}</div>
+                          <div className="text-xs text-gray-500 mt-0.5 flex gap-2 flex-wrap">
+                            {u.email && <span>{u.email}</span>}
+                            {u.phoneNumber && <span>· {u.phoneNumber}</span>}
+                          </div>
+                        </button>
+                      ))}
+                    </>
+                  ) : (
+                    <div className="px-3 py-3 text-sm text-gray-500 italic">No matching users found.</div>
+                  )}
+                </div>
+              )}
+            </div>
+            <div>
+              <label className="block text-xs text-gray-600 mb-1">Registration</label>
+              <select className="w-full max-w-full border rounded px-3 py-2 text-sm truncate" value={payRegistrationId} onChange={e => setPayRegistrationId(e.target.value)} disabled={!payUserId}>
+                <option value="">Select registration…</option>
+                {regsForPayUser.map((r: any) => {
+                  const out = regOutstanding[r.id]?.outstanding ?? 0;
+                  const label = `${r.event?.title || r.eventId || 'Event'} — Outstanding: R ${out.toFixed(2)} — #${String(r.id).slice(0,8)}`;
+                  return <option key={r.id} value={r.id} title={label}>{label}</option>;
+                })}
+              </select>
+              {!payUserId && <div className="text-xs text-gray-500 mt-1">Search for a user above to see their registrations.</div>}
+            </div>
+            <div>
+              <label className="block text-xs text-gray-600 mb-1">Paid at (optional)</label>
+              <input className="w-full border rounded px-3 py-2 text-sm" type="datetime-local" value={payPaidAtLocal} onChange={e => setPayPaidAtLocal(e.target.value)} max={new Date().toISOString().slice(0,16)} />
+              <div className="text-[10px] text-gray-500 mt-1">Leave blank to use current time</div>
+            </div>
+          </div>
+          <div className="mt-3">
+            <button disabled={paySubmitting} onClick={createManualPayment} className="w-full px-3 py-1.5 text-sm rounded bg-blue-600 text-white hover:bg-blue-700 disabled:opacity-50 shadow-sm">{paySubmitting ? 'Recording…' : 'Record payment'}</button>
+          </div>
+        </div>
+      </div>
+      )}
     </div>
   );
 }

frontend/src/app/dashboard/user/page.tsx

@@ -1,7 +1,7 @@
 "use client";
 import React, { useEffect, useMemo, useState } from "react";
 import { useAuth } from "@/hooks/useAuth";
-import { apiFetch } from "@/lib/api";
+import { apiFetch, createFullPaymentCheckout } from "@/lib/api";
 import { useRouter } from "next/navigation";
 import { formatDate } from "@/lib/date";
 import { formatPaymentMethod } from "@/lib/paymentMethod";
@@ -87,7 +87,7 @@ export default function UserDashboardPage() {
 
   // Registration details modal
   const [activeRegId, setActiveRegId] = useState<string | null>(null);
-  const [dialog, setDialog] = useState<{ open: boolean; message: string; loading?: boolean }>({ open: false, message: "", loading: false });
+  const [dialog, setDialog] = useState<{ open: boolean; message: string; loading?: boolean; loadingTitle?: string; loadingSubtitle?: string }>({ open: false, message: "", loading: false });
 
   // Track whether the active registration's event has attendee forms
   const [activeEventHasForm, setActiveEventHasForm] = useState<boolean | null>(null);
@@ -312,6 +312,41 @@ export default function UserDashboardPage() {
     }
   };
 
+  // Creates a Yoco checkout for the full outstanding balance and redirects there directly —
+  // choosing a partial amount is only available from the supervisor payments dashboard.
+  const payNow = async (registrationId: string) => {
+    if (!token) return;
+    setError(null);
+    setInfo(null);
+    setDialog({ open: true, message: "Creating payment link…", loading: true, loadingTitle: "Creating payment link…", loadingSubtitle: "Please wait while we redirect you to Yoco." });
+    try {
+      const res = await createFullPaymentCheckout(token, registrationId);
+      if (res.priceUpdated) {
+        setDialog({ open: false, message: "", loading: false });
+        setError(`${res.message || 'Pricing has changed.'} New total: R ${(res.newTotal ?? 0).toFixed(2)}. Please try again.`);
+        // Refresh this registration's billing so the displayed outstanding reflects the new price
+        try {
+          const now = new Date();
+          const r = await apiFetch<any>(`/api/registrations/${encodeURIComponent(registrationId)}`, { authToken: token });
+          const pays = await apiFetch<any[]>(`/api/payments/registration/${encodeURIComponent(registrationId)}`, { authToken: token });
+          const totalPaid = pays.reduce((s, p) => s + (p.amount || 0), 0);
+          const totalDue = (r.registrationOptions || []).reduce((sum: number, opt: any) => sum + optionUnitPrice(opt, null, now) * (opt.quantity || 0), 0);
+          setBilling(prev => ({ ...prev, [registrationId]: { totalDue, totalPaid, outstanding: Math.max(0, totalDue - totalPaid), payments: pays } }));
+        } catch {}
+        return;
+      }
+      if (!res.redirectUrl) {
+        setDialog({ open: false, message: "", loading: false });
+        setError("Failed to create checkout");
+        return;
+      }
+      window.location.href = res.redirectUrl;
+    } catch (e: any) {
+      setDialog({ open: false, message: "", loading: false });
+      setError(e?.message || "Failed to create checkout");
+    }
+  };
+
   // Print helpers
   const buildTicketHtmlCard = (t: any, buyerName?: string) => {
     const eventTitle = t.event?.title || t.eventId || "Event";
@@ -1039,7 +1074,7 @@ export default function UserDashboardPage() {
                 {canModifyActive && activeBill && activeBill.outstanding > 0 ? (
                   <button
                     className="px-3 py-1.5 text-sm bg-green-600 text-white rounded hover:bg-green-700 shadow-sm focus:outline-none focus:ring-2 focus:ring-green-500 focus:ring-offset-1"
-                    onClick={() => router.push(`/dashboard/user/pay?registrationId=${encodeURIComponent(activeReg.id)}`)}
+                    onClick={() => payNow(activeReg.id)}
                   >Make payment</button>
                 ) : (
                   <>
@@ -1096,8 +1131,8 @@ export default function UserDashboardPage() {
             {dialog.loading ? (
               <div className="flex flex-col items-center">
                 <div className="w-10 h-10 mb-3 border-4 border-blue-600 border-t-transparent rounded-full animate-spin" aria-label="Loading" />
-                <div className="text-base font-medium">Sending tickets…</div>
-                <p className="text-sm text-gray-600 mt-1">Please wait while we send your tickets.</p>
+                <div className="text-base font-medium">{dialog.loadingTitle || "Sending tickets…"}</div>
+                <p className="text-sm text-gray-600 mt-1">{dialog.loadingSubtitle || "Please wait while we send your tickets."}</p>
               </div>
             ) : (
               <>

frontend/src/app/dashboard/user/pay/page.tsx

@@ -1,208 +0,0 @@
-"use client";
-import React, { Suspense, useEffect, useMemo, useState } from "react";
-import { useSearchParams } from "next/navigation";
-import { useAuth } from "@/hooks/useAuth";
-import { apiFetch } from "@/lib/api";
-import { useDismissingState } from "@/hooks/useDismissingState";
-
-function MakePaymentContent() {
-  const searchParams = useSearchParams();
-  const registrationId = searchParams.get("registrationId");
-  const { token } = useAuth();
-  const [loading, setLoading] = useState(false);
-  const [error, setError] = useDismissingState<string | null>(null);
-  const [info, setInfo] = useDismissingState<string | null>(null);
-  const [registration, setRegistration] = useState<any | null>(null);
-  const [payments, setPayments] = useState<any[]>([]);
-  const [amount, setAmount] = useState<string>("");
-  const [priceUpdated, setPriceUpdated] = useState<{ newTotal: number; message: string } | null>(null);
-
-  // Compute effective unit price for a registration option.
-  // Uses priceSnapshot when available (authoritative backend price, variant-aware).
-  // Falls back to deadline-only early-bird calculation for legacy rows without a snapshot.
-  const optionUnitPrice = (opt: any, referenceTime: any, atTime: Date): number => {
-    if (opt.priceSnapshot !== null && opt.priceSnapshot !== undefined) {
-      return Number(opt.priceSnapshot);
-    }
-    const eo = opt.eventOption;
-    const variantId: string | null = opt.variantId || null;
-    const base = (opt.variant?.price !== null && opt.variant?.price !== undefined)
-      ? Number(opt.variant.price)
-      : Number(eo?.price || 0);
-    const allTiers = Array.isArray(eo?.earlyBirdTiers) ? eo.earlyBirdTiers.slice() : [];
-    const tiers = variantId
-      ? allTiers.filter((t: any) => t.variantId === variantId)
-      : allTiers.filter((t: any) => !t.variantId);
-    if (tiers.length === 0) return base;
-    const t = atTime ? new Date(atTime) : new Date();
-    const ref = referenceTime ? new Date(referenceTime) : t;
-    const applicable = tiers
-      .map((x: any) => ({ ...x, deadline: new Date(x.deadline) }))
-      .filter((x: any) => (ref < x.deadline) && (t < x.deadline))
-      .sort((a: any, b: any) => a.deadline.getTime() - b.deadline.getTime() || (a.order||0) - (b.order||0) || a.price - b.price);
-    if (applicable.length === 0) return base;
-    const price = Number(applicable[0].price);
-    return (price >= 0) ? price : base;
-  };
-
-  const totals = useMemo(() => {
-    if (!registration) return { totalDue: 0, totalPaid: 0, outstanding: 0 };
-    const now = new Date();
-    // totalDue uses priceSnapshot — not time-dependent, consistent with what the backend charges
-    const totalDue = (registration.registrationOptions || []).reduce((s: number, opt: any) => s + optionUnitPrice(opt, null, now) * (opt.quantity || 0), 0);
-    const totalPaid = payments.reduce((s: number, p: any) => s + (p.amount || 0), 0);
-    const outstanding = Math.max(0, totalDue - totalPaid);
-    return { totalDue, totalPaid, outstanding };
-  }, [registration, payments]);
-
-  const minAllowed = useMemo(() => {
-    if (totals.outstanding <= 0) return 0;
-    return totals.outstanding >= 15 ? 15 : totals.outstanding;
-  }, [totals.outstanding]);
-
-  useEffect(() => {
-    (async () => {
-      if (!token || !registrationId) return;
-      try {
-        setError(null);
-        setLoading(true);
-        const reg = await apiFetch<any>(`/api/registrations/${encodeURIComponent(registrationId)}`, { authToken: token });
-        setRegistration(reg);
-        const pays = await apiFetch<any[]>(`/api/payments/registration/${encodeURIComponent(registrationId)}`, { authToken: token });
-        setPayments(pays);
-      } catch (e: any) {
-        setError(e?.message || "Failed to load registration");
-      } finally {
-        setLoading(false);
-      }
-    })();
-  }, [token, registrationId]);
-
-  useEffect(() => {
-    if (totals.outstanding <= 0) {
-      setAmount("");
-    }
-  }, [totals.outstanding]);
-
-  const submit = async () => {
-    if (!token || !registrationId) return;
-    const amt = parseFloat(amount);
-    if (!(amt > 0)) { setError("Enter a valid amount"); return; }
-    if (amt > totals.outstanding) { setError(`Amount cannot exceed outstanding (R ${totals.outstanding.toFixed(2)})`); return; }
-    if (amt < minAllowed) {
-      if (totals.outstanding >= 15) {
-        setError("Minimum payment is R15");
-      } else {
-        setError(`Please pay the remaining outstanding amount (R ${totals.outstanding.toFixed(2)})`);
-      }
-      return;
-    }
-    try {
-      setError(null);
-      setInfo(null);
-      setPriceUpdated(null);
-      setLoading(true);
-      const res = await apiFetch<{ redirectUrl?: string; priceUpdated?: boolean; newTotal?: number; message?: string }>("/api/payments/yoco-checkout", {
-        method: "POST",
-        body: {
-          registrationId,
-          amount: amt,
-          successUrl: window.location.origin + "/payment/success",
-          cancelUrl: window.location.origin + "/payment/cancel",
-          failureUrl: window.location.origin + "/payment/failure",
-        },
-        authToken: token,
-      });
-      if (res.priceUpdated) {
-        // Early-bird price changed — show warning and reload registration data
-        setPriceUpdated({ newTotal: res.newTotal ?? 0, message: res.message ?? 'Prices have changed.' });
-        // Reload registration so totals reflect updated priceSnapshot
-        try {
-          const reg = await apiFetch<any>(`/api/registrations/${encodeURIComponent(registrationId)}`, { authToken: token });
-          setRegistration(reg);
-          const pays = await apiFetch<any[]>(`/api/payments/registration/${encodeURIComponent(registrationId)}`, { authToken: token });
-          setPayments(pays);
-        } catch {}
-        setAmount("");
-        return;
-      }
-      setInfo("Redirecting to payment...");
-      window.location.href = res.redirectUrl!;
-    } catch (e: any) {
-      setError(e?.message || "Failed to create checkout");
-    } finally {
-      setLoading(false);
-    }
-  };
-
-  if (!registrationId) return <div className="p-6">Missing registrationId.</div>;
-
-  return (
-    <div className="max-w-xl mx-auto w-full p-6">
-      <h1 className="text-2xl font-semibold mb-4">Make a payment</h1>
-      {error && <p className="text-red-600 text-sm mb-3">{error}</p>}
-      {info && <p className="text-green-700 text-sm mb-3">{info}</p>}
-      {priceUpdated && (
-        <div className="mb-4 p-3 border border-amber-300 bg-amber-50 rounded text-sm text-amber-800">
-          <strong>Pricing has changed.</strong> {priceUpdated.message}
-          <div className="mt-1">New outstanding: <strong>R {priceUpdated.newTotal.toFixed(2)}</strong></div>
-          <button
-            className="mt-2 text-xs underline text-amber-700 hover:text-amber-900"
-            onClick={() => setPriceUpdated(null)}
-          >OK, I understand — continue with new price</button>
-        </div>
-      )}
-
-      {registration ? (
-        <div className="border rounded p-3 mb-4">
-          <div className="font-medium">{registration.event?.title || registration.eventId}</div>
-          <div className="text-sm text-gray-600">Registration #{registration.id.slice(0,8)}</div>
-          <div className="mt-2 text-sm">
-            <div>Total: R {totals.totalDue.toFixed(2)}</div>
-            <div>Paid: R {totals.totalPaid.toFixed(2)}</div>
-            <div>Outstanding: <span className={totals.outstanding>0?"text-red-600":"text-green-700"}>R {totals.outstanding.toFixed(2)}</span></div>
-          </div>
-          {(() => {
-            const tiers = (registration.registrationOptions || []).flatMap((ro: any) => Array.isArray(ro.eventOption?.earlyBirdTiers) ? ro.eventOption.earlyBirdTiers : []);
-            const upcoming = tiers.map((t: any) => ({ ...t, deadline: new Date(t.deadline) })).filter((t: any) => new Date() < t.deadline).sort((a: any, b: any) => a.deadline.getTime() - b.deadline.getTime());
-            if (upcoming.length === 0) return null;
-            const d = upcoming[0].deadline as Date;
-            const dateStr = d.toLocaleDateString(undefined, { year: 'numeric', month: 'short', day: '2-digit' });
-            return <div className="mt-2 text-xs text-amber-700">Early bird pricing applies if paid before {dateStr}.</div>;
-          })()}
-        </div>
-      ) : (
-        <p className="text-sm text-gray-600 mb-4">Loading registration...</p>
-      )}
-
-      <label className="block text-sm font-medium mb-1">Amount (R)</label>
-      <input
-        type="number"
-        min={minAllowed.toFixed(2)}
-        max={totals.outstanding > 0 ? totals.outstanding.toFixed(2) : "0"}
-        step="1"
-        placeholder={totals.outstanding >= 15 ? "Enter amount (min R15)" : `Enter amount (max R ${totals.outstanding.toFixed(2)})`}
-        value={amount}
-        onChange={(e) => setAmount(e.target.value)}
-        disabled={totals.outstanding <= 0}
-        className="w-full border rounded px-3 py-2 mb-1 disabled:opacity-60"
-      />
-      {totals.outstanding > 0 && (
-        <p className="text-xs text-gray-600 mb-3">Minimum payment {totals.outstanding >= 15 ? "is R15" : `is the remaining outstanding amount (R ${totals.outstanding.toFixed(2)})`}.</p>
-      )}
-      <button
-        disabled={loading || totals.outstanding <= 0}
-        onClick={submit}
-        className="bg-green-600 text-white px-4 py-2 rounded disabled:opacity-60"
-      >{loading?"Creating checkout...": totals.outstanding <= 0 ? "No outstanding amount" : "Pay now"}</button>
-    </div>
-  );
-}
-
-export default function MakePaymentPage() {
-  return (
-    <Suspense fallback={<div className="p-6">Loading...</div>}>
-      <MakePaymentContent />
-    </Suspense>
-  );
-}

frontend/src/app/registration/success/page.tsx

@@ -3,12 +3,14 @@ import React, { Suspense } from "react";
 import { Navbar } from "@/components/layout/Navbar";
 import { Footer } from "@/components/layout/Footer";
 import { useSearchParams, useRouter } from "next/navigation";
+import { useAuth } from "@/hooks/useAuth";
 
 type FormField = { id: string; type: 'yes_no'|'text'|'date'|'numeric'|'statement'|'paragraph'; label: string; isRequired?: boolean; helpText?: string|null };
 
 function RegistrationSuccessContent() {
   const search = useSearchParams();
   const router = useRouter();
+  const { token } = useAuth();
   const registrationId = search.get("registrationId") || search.get("id");
   const fallbackTotalParam = search.get("totalDue");
   const fallbackTotalDue = React.useMemo(() => {
@@ -22,6 +24,7 @@ function RegistrationSuccessContent() {
   const [loading, setLoading] = React.useState(false);
   const [error, setError] = React.useState<string | null>(null);
   const [info, setInfo] = React.useState<string | null>(null);
+  const [payLoading, setPayLoading] = React.useState(false);
 
   React.useEffect(() => {
     (async () => {
@@ -31,7 +34,6 @@ function RegistrationSuccessContent() {
       try {
         setLoading(true);
         // Try to fetch registration and event form
-        const token = (typeof window !== 'undefined') ? localStorage.getItem('token') : null;
         const r = token ? await (await import('@/lib/api')).apiFetch(`/api/registrations/${encodeURIComponent(registrationId)}`, { authToken: token }) : null;
         if (r) {
           setReg(r);
@@ -49,7 +51,7 @@ function RegistrationSuccessContent() {
         setLoading(false);
       }
     })();
-  }, [registrationId]);
+  }, [registrationId, token]);
 
   const totalDue = React.useMemo(() => {
     if (!reg) return 0;
@@ -69,7 +71,6 @@ function RegistrationSuccessContent() {
       // attempt ticket generation if status is paid (may fail if required forms aren't completed)
       (async () => {
         try {
-          const token = (typeof window !== 'undefined') ? localStorage.getItem('token') : null;
           if (token && reg?.id) {
             await (await import('@/lib/api')).apiFetch('/api/tickets/generate', { method: 'POST', authToken: token, body: { registrationId: reg.id } });
           }
@@ -77,11 +78,33 @@ function RegistrationSuccessContent() {
         setTimeout(() => router.replace('/dashboard'), 600);
       })();
     }
-  }, [reg, totalDue, router]);
+  }, [reg, totalDue, router, token]);
 
-  const goPay = () => {
+  const goPay = async () => {
     if (!registrationId) return;
-    router.push(`/dashboard/user/pay?registrationId=${encodeURIComponent(registrationId)}`);
+    if (!token) { setError('Please login to pay.'); return; }
+    try {
+      setError(null);
+      setPayLoading(true);
+      const { createFullPaymentCheckout } = await import('@/lib/api');
+      const res = await createFullPaymentCheckout(token, registrationId);
+      if (res.priceUpdated) {
+        // Early-bird price changed since registration — surface the new total and
+        // reload the registration so the displayed totalDue reflects it, instead of redirecting.
+        setError(`${res.message || 'Pricing has changed.'} New total: R ${(res.newTotal ?? 0).toFixed(2)}. Please try again.`);
+        try {
+          const r = await (await import('@/lib/api')).apiFetch(`/api/registrations/${encodeURIComponent(registrationId)}`, { authToken: token });
+          if (r) setReg(r);
+        } catch {}
+        return;
+      }
+      if (!res.redirectUrl) { setError('Failed to create checkout'); return; }
+      window.location.href = res.redirectUrl;
+    } catch (e: any) {
+      setError(e?.message || 'Failed to create checkout');
+    } finally {
+      setPayLoading(false);
+    }
   };
 
   const goDashboard = () => {
@@ -108,9 +131,9 @@ function RegistrationSuccessContent() {
             {(totalDue > 0 || (!reg && fallbackTotalDue > 0)) && (
               <button
                 onClick={goPay}
-                disabled={!registrationId}
+                disabled={!registrationId || payLoading}
                 className="px-4 py-2 rounded bg-green-600 text-white disabled:opacity-60"
-              >Pay with Yoco</button>
+              >{payLoading ? "Creating checkout..." : "Pay with Yoco"}</button>
             )}
             <button
               onClick={goDashboard}
@@ -129,6 +152,7 @@ function RegistrationSuccessContent() {
 }
 
 function AttendeeForms({ reg, form, formsData, setFormsData, setError, setInfo }: { reg: any; form: { isRequired: boolean; fields: FormField[] }; formsData: Record<number, Record<string,string>>; setFormsData: any; setError: any; setInfo: any; }) {
+  const { token } = useAuth();
   const registrationId = reg?.id;
   const mainTickets = (reg?.registrationOptions || []).filter((o: any) => o?.eventOption?.isMainTicket).reduce((s: number, o: any) => s + (o.quantity || 0), 0);
   const count = Math.max(0, mainTickets);
@@ -157,7 +181,6 @@ function AttendeeForms({ reg, form, formsData, setFormsData, setError, setInfo }
   const submit = async () => {
     try {
       setError(null); setInfo(null);
-      const token = (typeof window !== 'undefined') ? localStorage.getItem('token') : null;
       if (!token) { setError('Please login to submit forms.'); return; }
       const payload = [] as any[];
       for (let i = 0; i < count; i++) {
@@ -177,7 +200,6 @@ function AttendeeForms({ reg, form, formsData, setFormsData, setError, setInfo }
   const saveDraft = async () => {
     try {
       setError(null); setInfo(null);
-      const token = (typeof window !== 'undefined') ? localStorage.getItem('token') : null;
       if (!token) { setError('Please login to save drafts.'); return; }
       await (await import('@/lib/api')).apiFetch(`/api/registrations/${encodeURIComponent(registrationId)}/forms/draft`, {
         method: 'PUT',

frontend/src/app/self-service/page.tsx

@@ -85,6 +85,13 @@ function fmtCurrency(val: number) {
   return val === 0 ? "Free" : `R${val.toFixed(2)}`;
 }
 
+// Loose "does this look like a mobile number" check — covers 0821234567 (10, leading 0),
+// 821234567 (9, no leading 0), and 27821234567 / +27821234567 (11 digits, country code).
+function looksLikePhone(s: string): boolean {
+  const digits = s.replace(/\D/g, "");
+  return digits.length >= 9 && digits.length <= 11;
+}
+
 // ─── Kiosk Page ───────────────────────────────────────────────────────────────
 export default function SelfServicePage() {
   const [screen, setScreen] = useState<Screen>("setup");
@@ -113,8 +120,12 @@ export default function SelfServicePage() {
   const [createAccount, setCreateAccount] = useState(false);
   const [visitorPassword, setVisitorPassword] = useState("");
   const [accountExists, setAccountExists] = useState(false);
-  const [checkingAccount, setCheckingAccount] = useState(false);
   const [quantities, setQuantities] = useState<Record<string, number>>({});
+
+  // ── Account lookup (search-by-email/phone) state ──────────────────
+  const [lookupQuery, setLookupQuery] = useState("");
+  const [lookupLoading, setLookupLoading] = useState(false);
+  const [lookupMessage, setLookupMessage] = useState<string | null>(null);
   const [formLoading, setFormLoading] = useState(false);
   const [formError, setFormError] = useState<string | null>(null);
 
@@ -180,7 +191,7 @@ export default function SelfServicePage() {
     setEventsLoading(true);
     try {
       const data: KioskEvent[] = await apiFetch(
-        "/api/events/all?includePast=false&includeInactive=false",
+        "/api/events/all?includePast=false&includeInactive=false&excludeClosed=true",
         { authToken: token }
       );
       setEvents(data);
@@ -416,6 +427,8 @@ export default function SelfServicePage() {
     setCreateAccount(false);
     setVisitorPassword("");
     setAccountExists(false);
+    setLookupQuery("");
+    setLookupMessage(null);
     setFormError(null);
     setCurrentRegistrationId(null);
     setCurrentUserId(null);
@@ -431,33 +444,66 @@ export default function SelfServicePage() {
     };
   }, []);
 
-  // ─── Check whether an account already exists for the entered email/phone ──
-  useEffect(() => {
-    const email = visitorEmail.trim();
-    const phone = visitorPhone.trim();
-    if (!supervisorToken || (!email && !phone)) {
-      setAccountExists(false);
-      return;
-    }
-    const handle = setTimeout(async () => {
-      setCheckingAccount(true);
-      try {
-        const params = new URLSearchParams();
-        if (email) params.set("email", email);
-        if (phone) params.set("phone", phone);
-        const data = await apiFetch<{ exists: boolean }>(
-          `/api/users/check-exists?${params.toString()}`,
-          { authToken: supervisorToken }
-        );
-        setAccountExists(!!data?.exists);
-      } catch {
+  // ─── Explicit account lookup — only runs when the operator submits the search
+  // (Enter or the Search button), never on keystroke. Matches exactly against a
+  // single email or phone value and only ever returns that one matched account
+  // (or nothing) — never a broader/fuzzy match. ──
+  async function handleLookup() {
+    const q = lookupQuery.trim();
+    if (!q || !supervisorToken) return;
+    setLookupLoading(true);
+    setLookupMessage(null);
+    try {
+      // Classify the query as email- or phone-shaped and send it as only that param —
+      // sending the same raw string as both could let digits embedded in an email
+      // (e.g. a numeric local-part) get misread as an unrelated phone number.
+      const isEmailLike = q.includes("@");
+      const params = new URLSearchParams();
+      if (isEmailLike) params.set("email", q);
+      else params.set("phone", q);
+      const data = await apiFetch<{
+        exists: boolean;
+        user?: { name: string; email: string | null; phoneNumber: string | null; notificationPreference: "email" | "whatsapp" | "both" } | null;
+      }>(`/api/users/check-exists?${params.toString()}`, { authToken: supervisorToken });
+      if (data?.exists && data.user) {
+        const found = data.user;
+        setVisitorName(found.name);
+        setVisitorEmail(found.email || "");
+        setVisitorPhone(found.phoneNumber || "");
+        setNotificationPref(found.notificationPreference);
+        setAccountExists(true);
+        setLookupMessage("Account found — details filled in below.");
+      } else {
+        // No match — still save the retype: carry the query into whichever field it
+        // resembles, and leave everything else blank for a fresh entry.
         setAccountExists(false);
-      } finally {
-        setCheckingAccount(false);
+        setVisitorName("");
+        setNotificationPref("email");
+        if (isEmailLike) {
+          setVisitorEmail(q);
+          setVisitorPhone("");
+        } else if (looksLikePhone(q)) {
+          setVisitorPhone(q);
+          setVisitorEmail("");
+        } else {
+          setVisitorEmail("");
+          setVisitorPhone("");
+        }
+        setLookupMessage("No matching account found.");
       }
-    }, 400);
-    return () => clearTimeout(handle);
-  }, [visitorEmail, visitorPhone, supervisorToken]);
+    } catch {
+      setLookupMessage("Lookup failed. Please try again.");
+    } finally {
+      setLookupLoading(false);
+    }
+  }
+
+  function handleLookupKeyDown(e: React.KeyboardEvent<HTMLInputElement>) {
+    if (e.key === "Enter") {
+      e.preventDefault();
+      handleLookup();
+    }
+  }
 
   // Existing accounts are linked automatically — never show the "create account" toggle for them
   useEffect(() => {
@@ -628,6 +674,34 @@ export default function SelfServicePage() {
               <p className="text-gray-500 text-sm mt-1">{fmtDate(selectedEvent.startDate)}</p>
             </div>
 
+            <div className="mb-5 border border-gray-200 rounded-xl p-4 bg-gray-50">
+              <label className="block text-sm font-medium text-gray-700 mb-1">Look up existing account</label>
+              <p className="text-xs text-gray-500 mb-2">Search by email or phone number to fill in a returning visitor&apos;s details.</p>
+              <div className="flex gap-2">
+                <input
+                  type="text"
+                  value={lookupQuery}
+                  onChange={(e) => setLookupQuery(e.target.value)}
+                  onKeyDown={handleLookupKeyDown}
+                  className="flex-1 border border-gray-300 rounded-xl px-4 py-3 text-base focus:outline-none focus:ring-2 focus:ring-blue-500"
+                  placeholder="Email or phone number"
+                />
+                <button
+                  type="button"
+                  onClick={handleLookup}
+                  disabled={lookupLoading || !lookupQuery.trim()}
+                  className="px-5 rounded-xl bg-gray-700 text-white font-medium hover:bg-gray-800 disabled:opacity-50 transition"
+                >
+                  {lookupLoading ? "Searching…" : "Search"}
+                </button>
+              </div>
+              {lookupMessage && (
+                <p className={`text-sm mt-2 ${lookupMessage.startsWith("Account found") ? "text-green-700" : "text-gray-500"}`}>
+                  {lookupMessage}
+                </p>
+              )}
+            </div>
+
             <form onSubmit={handleRegister} className="space-y-5">
               <div>
                 <label className="block text-sm font-medium text-gray-700 mb-1">Full Name <span className="text-red-500">*</span></label>
@@ -808,9 +882,7 @@ export default function SelfServicePage() {
                     </div>
                     <div>
                       <p className="font-medium text-gray-800">Create an account</p>
-                      <p className="text-sm text-gray-500">
-                        {checkingAccount ? "Checking for an existing account…" : "Save your details for future events"}
-                      </p>
+                      <p className="text-sm text-gray-500">Save your details for future events</p>
                     </div>
                   </label>
                   {createAccount && (

frontend/src/lib/api.ts

@@ -155,3 +155,19 @@ export function fetchAllUsers(token: string, params: Record<string, string> = {}
 export function fetchAllPayments(token: string, params: Record<string, string> = {}): Promise<any[]> {
   return fetchAllPages("/api/payments", token, params);
 }
+
+// Creates a Yoco checkout for a registration's full remaining outstanding balance.
+// Omitting `amount` makes the backend charge the full remainder rather than a partial amount —
+// partial-amount checkouts are only ever created from the supervisor payments dashboard.
+export function createFullPaymentCheckout(token: string, registrationId: string): Promise<{ redirectUrl?: string; priceUpdated?: boolean; newTotal?: number; message?: string }> {
+  return apiFetch("/api/payments/yoco-checkout", {
+    method: "POST",
+    authToken: token,
+    body: {
+      registrationId,
+      successUrl: window.location.origin + "/payment/success",
+      cancelUrl: window.location.origin + "/payment/cancel",
+      failureUrl: window.location.origin + "/payment/failure",
+    },
+  });
+}

package.json

@@ -1,6 +1,6 @@
 {
   "name": "hope-events",
-  "version": "1.1.0",
+  "version": "1.3.0",
   "main": "index.js",
   "scripts": {
     "dev:backend": "cd backend && npm run dev",